Your Entire Fleet.
One Honest Screen.
Stop hunting across spreadsheets. Fleet gives architecture practices a single command center for every vehicle, fuel card, and maintenance cycle — across every regional studio.
Upcoming Actions
Utilization
Fuel Spend
£18,240
↓ 14% vs last qtr
Compliance
All MOTs current
Avg. Miles/Day
284
Trusted by architecture practices managing 30–200 vehicles
Every capability, on one page.
Hover any card to see exactly what's under the hood. No feature lists buried in a PDF.
Live GPS Tracking
Real-time position for every vehicle
See all 47 vehicles on one map — by studio, by driver, or by job site. Updated every 30 seconds.
47
vehicles on one map
What you actually get
- 30-second position refresh
- Geofence alerts for site boundaries
- Journey history with route replay
- Idle time reporting per vehicle
Maintenance Scheduling
MOTs, services, tyre checks — never missed
Automated reminders 30, 14, and 3 days before every service interval, MOT, and inspection.
0
missed MOTs since launch
Scheduling engine covers
- MOT expiry tracking
- Service interval by mileage or date
- Tyre tread depth logs
- Escalation to fleet manager at 7 days
Fuel Analytics
Card spend mapped to actual journeys
Every fuel card transaction reconciled against GPS mileage. Anomalies surface in 24 hours, not at month-end.
£2.4k
avg monthly savings found
Fuel module catches
- Transaction-to-journey matching
- MPG deviation alerts per vehicle
- Fuel card misuse detection
- Cost-per-mile by project code
Lease Management
Renewals, returns, and excess mileage
Track every lease contract end date, mileage allowance, and return condition checklist in one place.
£340
avg excess mileage saved/vehicle
Lease module tracks
- Contract end date countdown
- Mileage cap vs actual burn rate
- Return condition photo log
- Renewal negotiation timeline
Driver Assignment
Who has the keys right now
Assign vehicles to drivers, projects, or pool status. Know who drove what, when, and how many miles.
3 min
to assign a pool booking
Driver module shows
- Real-time vehicle-to-driver mapping
- Licence expiry tracking
- Journey attribution by project code
- Pool booking calendar
Compliance Reporting
Audit-ready in one export
Generate HMRC mileage reports, insurance declarations, and fleet policy compliance certificates — formatted for your broker.
1-click
HMRC mileage export
Compliance exports include
- HMRC P11D mileage log
- Insurance fleet schedule
- Driver licence check audit trail
- Policy adherence scorecard
The spreadsheet life vs.
the Fleet life.
Not a feature comparison. A reality check. Scroll through your current week — then see what it looks like with Fleet.
Column BK of a shared spreadsheet
Last updated Tuesday. Three people have edit access. Nobody knows where the Audi A6 is. The partner who drove it to Leeds is unreachable.
One map. Every vehicle. Right now.
All 47 vehicles plotted live. Filter by studio, by driver, by project. The Audi A6 is 3 miles from the Leeds site. Journey started at 08:14.
A sticky note on the facilities desk
"Range Rover MOT — March?" The note is from 2024. The MOT expired six weeks ago. The partner has been driving it to client meetings.
Automated 30-14-3 day reminders
Fleet sent the MOT reminder to your facilities coordinator on Feb 4th, Feb 18th, and Feb 25th. It was booked. It's done. The Range Rover is compliant.
A credit card statement nobody audits
£24,800 in fuel spend last quarter. Finance flagged it as "high" but nobody can explain which vehicles, which projects, or whether any of it was personal.
Every transaction matched to a journey
Every fuel card swipe reconciled against GPS mileage within 24 hours. £2,900 of anomalies surfaced last quarter. Two were personal use. One was a misuse pattern.
£2.4k
avg monthly savings found per practice
from fuel anomaly detection alone
94%
reduction in compliance admin hours
vs manual spreadsheet tracking
47 sec
average time to locate a vehicle
down from 2.5 hours
100%
MOT compliance rate across all clients
since Fleet launch
From the people who use it daily.
Operations managers, CFOs, and the facilities coordinator who survived the spreadsheet.
We had 68 vehicles across four studios and a spreadsheet nobody trusted. Fleet gave us one screen that every operations manager actually opens in the morning.
Priya Mehta
Operations Director · Hawkins Brown Architects
See exactly where
your fleet is bleeding.
Three fields. We'll send back a diagnostic showing your estimated annual waste on fuel anomalies, admin overhead, and compliance risk — specific to your fleet size and studio count.
Not a sales call. Not a contract. A diagnosis.